For many people, a PDF editor is a go-to solution for creating and editing PDF documents. However, the price tag of the software can be a bit prohibitive for some users. Luckily, there are some great free alternatives available that can do nearly everything that Acrobat can. Here are five helpful tips for editing PDFs like a pro, no matter what software you’re using.
Tips for Editing PDFs Like a Pro
1. Use Layers to Your Advantage
If you’re working with a complex PDF document that has multiple components, make use of layers to help you keep track of everything. Most PDF editing software will have some sort of layer functionality built in. This can be a lifesaver when you’re trying to make changes to a large document without losing your place or accidentally making unwanted changes.
2. Know When to Flatten
Flattening a PDF document simply means converting all of the editable layers into one static background layer. This is generally only necessary when you’re saving the final version of a document or printing it out. Otherwise, you run the risk of losing important data if someone opens the file in a less feature-rich program that doesn’t support layers.
3. Use Comments and Markups
If you need to collaborate with someone on a PDF document, take advantage of comments and markups instead of trying to make changes directly to the document itself. This way, you can make suggestions and track changes without actually altering the original document. Again, most good PDF editing software will have some sort of commenting and markup tools built in.
4. Pay Attention to the Compatibility
PDF documents are designed to be compatible with just about any platform or device out there. However, this doesn’t mean that every PDF editor is compatible with every other PDF editor out there. If you’re collaborating with someone who uses a different program than you do, make sure that both programs are compatible before exchanging files back and forth. Otherwise, you may end up having to convert the files into another format, which can lead to lost data or formatting issues.
5 Keep Your Software Up-to-Date
Finally, always make sure that your PDF editing software is up to date with the latest security patches and features. It’s important to keep your software updated not only for security reasons but also to ensure compatibility with other programs and platforms. Newer versions of software also tend to run more smoothly and have more features than older versions, so it’s generally worth it to stay current whenever possible.
Remember that with the right tools and a little bit of practice, editing PDFs can be easy and enjoyable. Whether you’re working on your own or collaborating with others, these tips will help you edit your documents like a pro in no time!
In the end
Adobe Acrobat isn’t the only game in town when it comes to editing PDF documents; there are plenty of great free alternatives available that can do everything that Acrobat can—and sometimes even more. By following these five helpful tips, you can edit PDFs like a pro, no matter what program you’re using.